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WTC Complaint/Grievance Procedures

The Western Technology Center district hereby designates Jeff Lewallen as the employee responsible for receiving complaints.  Complaints may be provided via telephone at 580.562.3181 and via email to jlewallen@westtech.edu.  This contact information shall also be accessible on the school district’s website. 

Upon receipt of a complaint, the complainant shall receive notification from the designated employee that the complaint has been received and whether it will be investigated within ten (10) days of receipt.

The school district shall investigate all legally sufficient complaints and decide as to whether a violation occurred.  The school district shall receive, process and investigate complaints in the same manner as all other complaints of discrimination. The investigation process shall be completed within ninety (90) days of receipt of a claim.  Within thirty (30) days of resolution of the complaint, the designated employee shall report the resolution to the State Department of Education. 

No individual shall be retaliated against for (1) filing a complaint; or (2) the purpose of interfering with any right or privilege secured by federal civil rights laws and regulations.  Any school employee who retaliates against a complainant may be subject to disciplinary action by the school district or by the State Board of Education. 

Any teacher who files a complaint or otherwise discloses information that the teacher reasonably believes is a violation of the prohibited concepts listed above shall be entitled to Whistleblower Protections. 

Any teacher or other school employee who, willfully, knowingly, and without probable cause makes a false report may be subject to disciplinary action by the school district or by the State Board of Education.  

It is the desire of the Administration and Board of Education of WTC that any complaint a student might have about a situation or procedure at the school be resolved in an informal manner. All parties will have the opportunity to present witnesses during all hearings. Steps will be taken to prevent recurrence of any discrimination or harassment and correct any discriminatory effect of such action or behavior on the complainant and others, if appropriate.

These procedures are to be followed if you believe you have a grievance relative to Title VI (race), Section 504 and the ADA (disabilities), Title IX (gender/sex), or Veteran status.  Contact one of the following: Jeff Lewallen Burns Flat Campus jlewallen@westtech.edu, Serenna Hitter 580-562-3181 Ext. 212 Burns Flat Campus serennah@westtech.edu, Jaime Partain Sayre Campus 580-562-3181 Ext. 294 jpartain@westtech.edu 580-928-2097 and Karla Wedel Burns Flat Campus 580-562-3181 Ext. 280  kwedel@westtech.edu.

1. Review with the Instructor a. Discuss the problem or complaint with an instructor, a counselor, or an administrator. b. In situations where a solution cannot be reached in this informal manner, the following steps are to be followed.

2. Review with the Compliance Coordinators a. The student must file a complaint in writing. A form will be provided for the student’s convenience. Forms may be obtained from Compliance Coordinators, Jeff Lewallen (Burns Flat); Serenna Hitter, HR Director (Burns Flat, Elk City and Weatherford) . b. A review hearing will be scheduled within ten (10) school days and the compliance coordinators will notify all individuals deemed necessary to give a full hearing to the complaint. c. The review hearing will be documented and signed by all parties.  d. If the complaint is not resolved, the student has the option of asking for a review by the Superintendent or the Superintendent’s designee.

3. Review with the Superintendent a. The compliance coordinators will give the documentation, including the student’s original complaint to the Superintendent immediately. b. Upon receipt of the documentation, the Superintendent will set a time and place at the earliest convenience for all parties involved for the complaint review. The Superintendent will notify all individuals deemed necessary for a full and complete hearing. c. The review hearing will be documented and signed by all parties. d. Within a reasonable time, usually no longer than thirty (30) days, the Superintendent shall provide the student with a written decision, explaining what action (if any) will be taken (or proposed to the Board of Education, if necessary) in response to the student’s complaint, and explaining the basis for the decision. The written decision shall also advise the student that, if the student is dissatisfied with the decision, the student may request a hearing with the Board of Education to present the student’s evidence or arguments as to why the decision is inadequate and that the Superintendent (or a designated administrator) should be contacted to request and discuss arrangements for a hearing. 17 e. If the complaint is not resolved, the student has the option of asking for a review by the Board of Education. (If a satisfactory resolution of the problem is reached, the student may still choose to talk with the Board of Education on the matter and will be placed on the next agenda if requested.)

4. Review with the Board of Education a. The Superintendent will deliver to the President of the Board of Education all documentation of the complaint and the preceding review hearing. b. The hearing will be scheduled at the next regularly scheduled Board of Education meeting, providing there is sufficient time to include the item on the agenda. (Normally the agenda is determined one week prior to the board meeting.) The student will be advised of the date, time, and place of the meeting at which the recommendation will be considered by the board. If the student fails to request a hearing within a reasonable time, usually no longer than (30) days, and the recommendation is considered by the Board as scheduled, the student is not entitled to have the matter reconsidered by a later request for a hearing. c. The President of the Board shall conduct the review hearing. d. At a hearing requested by the student, the Board will provide the student with a full and reasonable opportunity to present relevant evidence, testimony, and argument in support of the student’s position. The student may be assisted or represented at the hearing by another person of the student’s choice, including an attorney. The hearing may be conducted in executive session. e. The Superintendent shall notify the student of the board’s decision and of the student’s right to file an administrative complaint with the U.S. Department of Education within one hundred eighty (180) days of the action, event, or occurrence which gave rise to the student’s complaint originally.

 All Board of Education hearings shall be public unless the subject matter qualifies for a closed meeting under the Oklahoma Open Meeting Law and all parties to the complaint request a closed hearing.

Concerns/Grievances with a Technology Center      

WTC is accredited by the Oklahoma State Board of Education and Oklahoma State Board of Career and Technology Education. If you are needing to talk with someone at the Oklahoma Department of Career and Technical Education  who oversees and accredits  Western Technology Center as one of the Tech Centers in the Oklahoma CareerTech system, click the link below.

Oklahoma Career Tech Comments or Complaints Policy

1. Complete the local district complaint process which should be found on their website, in the student handbook, in board policies, or obtained from the administrative office.
2. The OK Department of CareerTech will not engage their process until the local policy is exhausted.

A formal complaint/grievance may be filed via email, phone call, or in person

Submit a comment or complaint to:

Gina Hubbard, Director of Statewide
Outreach Administrative Services
Email: gina.hubbard@careertech.ok.gov
Phone: (405) 743-5167

Western Technology Center disseminates a public Annual Security Report (ASR) to employees and students every October 1st. This ASR includes important consumer information about our campus safety and security, specifically statistics of campus crime for the preceding 3 calendar years, details about efforts taken to improve campus safety, policy statements regarding crime reporting, campus facility security and access, law enforcement authority, incidence of alcohol and drug use, and the prevention of/response to sexual assault, domestic or dating violence, and stalking.

WTC will provide a paper copy of the annual security report free of charge upon your request.  To view an online copy, CLICK HERE.

ANNUAL PUBLIC NOTICE OF NON-DISCRIMINATION

Western Technology Center (WTC) does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, or veteran status. Career and technical education programs are offered in the following areas: Automotive Collision Repair; Automotive Service; Biomedical Academy; Business Technology; Computer Networking and Security; Construction Technology; Cosmetology; Criminal Justice; Culinary Arts; Dental Assisting; Dental Hygiene; Diesel Technology; Electrical Trades; Health Careers Certification; Heating, Ventilation, and Air Conditioning (HVAC) Technology, Multimedia Technology; Paramedic; Practical Nursing; Pre-Engineering; Service Careers; Teacher Prep; and Welding. High school juniors and seniors are eligible for enrollment with consent of parents and high school administration. Secondary students whose legal residence is in the WTC district may attend WTC tuition free. Non-resident secondary students may enroll on a space available basis, pay out-of-district tuition, and provide their own transportation. Adults may enroll on a first-come, first-served, space available basis with high school and returning students having priority for enrollment. Adults seeking admission must go through WTC’s assessment process prior to enrollment. Adult students may enroll in some classes after the program has started. New students are also accepted in some programs at the beginning of the second semester. WTC will take steps to ensure that the lack of English language skills will not be a barrier to participation in its programs or services. For inquiries concerning this policy contact Title IX Coordinators at serennah@westtech.edu, Jpartain@westtech.edu or jlewallen@westtech.edu, or Section 504 Coordinator at kwedel@westtech.edu 621 Sooner Drive, P.O. Box 1469, Burns Flat, OK 73624. Telephone 580-562-3181

ANUAL AVISO PUBLICO DE NO DISCRIMINACION

Western Technology Center (WTC) no discrimina en la base de raza, color, origen de nacionalidad, sexo, discapasidad, edad, religión o estado de veterano. Los programas de carrera y técnico de educación que se ofrecen son los siguientes: Colisión Automotriz, Servicio Automotriz, Academia Biomedico; Tecnica de Negocios; Reparacion de Computadoras y Redes, Tecnología de Construcción; Cosmetologia;  Justicia de Penal, Artes Culinarias; Ayudante de Dentista; Higiene Dental; Tecnología Diesel;Oficios Eléctricos; Certificacion de las Carreras de Salud; Tecnica de Calefaccion, Ventilación y Aire Acondicionado,(HVAC); Tecnologia Multimedia; Paramédico; Enfermería Práctica; Preingenieria; Carreras de Servicios; Preparación del Maestro y Soldadura. Estudiantes de secundaria en los grados de mayor y júnior son elegibles para la inscripción con el consentimiento de los padres y de la administración de la escuela secundaria. Estudiantes de la secundaria cuya residencia legal esta en el distrito de WTC pueden atender gratis, sin matrícula. Los estudiantes secundarios no-residentes deben inscribirse en base de espacio disponible, pagar la matrícula del distrito, y proporcionar su propio transporte. Los adultos pueden inscribirse en el espacio disponible por orden de llegada, pero los estudiantes de secundaria y los que regresando tendrán la prioridad para la inscripción. Los adultos que buscan admisión deben pasar el proceso de la evaluación de WTC antes de la inscripción. Los estudiantes adultos pueden inscribirse en algunas clases después de que el programa ha iniciado. Los estudiantes nuevos también son aceptados en algunos programas al comienzo del segundo semestre. WTC tomara medidas para garantizar que la falta de conocimientos del idioma ingles no sea una barrera para la participación en los programas o servicios. Para consultas relacionadas con esta política, comuníquese con los Coordinadores de Titulo IX a serennah@westtech.edu o jlewallen@westtech.edu o jpartain@westtech.edu  o Sección 504 Coordinadora a kwedel@westtech.edu  580-562-3181, 621 sooner Drive, P.O. Box 1469 Burns Flat, OK 73624 

To report harassment or discrimination, including sexual harassment, contact any of the following  individuals:

Serenna Hitter, Title IX Coordinator and
Director of Human Resources
621 Sooner Dr.
P.O. Box 1469
Burns Flat, OK 73624
serennah@westtech.edu
580-562-3181, extension 294 

Jeff Lewallen,  Assistant Superintendent/Director of Instructional Services
621 Sooner Dr.
P.O. Box 1469
Burns Flat, OK 73624
jlewallen@westtech.edu
580-562-3181, extension 212

Jaime Partain, WTC-Sayre Guidance Counselor
2002 NE Hwy 66
Sayre, OK 73662
JPARTAIN@westtech.edu
580-928-2097

Freedom of Expression Report

Click on the following link to see the Expenditure and Cost Reports for Tech Centers Instruction Services across Oklahoma.

FY24TechCentersReport

Voter registration forms are available in the Financial Aid Director’s office, any U.S. Post Office or online at www.elections.ok.gov